Complete RFPs in hours, not weeks.
Ziva reads your RFPs, searches your knowledge base, and delivers finished proposals. 91% faster. You review, approve, export.
| Category | Requirement | Response | Sources | Score | Status |
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Ziva is the AI that does the work, not the one that suggests you do it. RFPs, tenders, DDQs, grants - she delivers finished documents, not text you copy-paste.
Built for teams who can't afford mistakes
Every response is traceable. Every source is cited. Every answer is yours to approve.
AI-Assisted Response Drafting
Generate high-quality, context-aware RFP responses in minutes. Review, edit, and approve AI-generated content with full control.
Intelligent Knowledge Base
Automatically organize and index your company knowledge with citation references showing exactly which sources inform each response.
Complete Data Isolation
Database-per-tenant architecture ensures your data is never used to train public models or shared across organizations.
Multi-Language Support
Respond to international RFPs in 100+ languages while maintaining technical accuracy and your company's voice.
Compliance & Security
SOC 2 Type II certified with ISO 27001 implementation. European data centers ensure GDPR compliance, with Swiss hosting option for FADP requirements.
Finally pursue every opportunity worth winning.
Complete your next RFP in 3 hours, not 3 weeks. Your team writes strategy. Ziva writes everything else.
AI that suggests vs. AI that delivers
Ziva gives you finished documents - in your voice, in your format, ready to submit. 4% rework rate across all customers.
Drafts in Your Voice
AI drafts sound like AI. You rewrite every response to match your company's tone, terminology, and style. By the time you're done editing, you wonder why you used AI at all.
Ziva learns how your team writes - your tone, your terminology, your level of detail. Drafts come back sounding like your best writer produced them. 4% rework rate across all customers.
I've drafted your response matching Acme Corp's tone. Here's the security section:
“Our platform employs AES-256 encryption across all data at rest and in transit. Multi-factor authentication is enforced for all privileged access points. Annual penetration testing is conducted by independent third parties...”
Any Format In, Same Format Out
You get an Excel with 247 questions. You spend 20 minutes mapping columns. The AI gives you text. You copy-paste each answer into the right cell. The client sends revision 3. Your mapping breaks. Start over.
Upload any Excel layout. Ziva detects every question automatically. Responses written back to the original cells. Download the same file, now complete. Works with Word, PowerPoint, and PDF too.
Write a proposal response for this RFP. Use our standard formatting.
Proposal ready. 8 sections, 24 pages.
Scale Without Hiring
Your team handles one proposal at a time. Three RFPs land in the same week and you're triaging, not winning. You can't scale proposal capacity without scaling headcount.
Run multiple Zivas in parallel. One on the compliance questionnaire, one on the tender response, one on competitor analysis. Delegate entire first drafts. From any language, to any language.
Writing section 7 of 12
Researching requirements
Finalizing report
Using your Q3 tender responses - highest relevance, most recent. Applied learnings from 23 past reviews.
Gets Smarter With Every RFP
Ziva remembers. Every RFP your team completes teaches her your preferences, your winning language, your domain expertise. She weighs recent responses higher than old ones. Watch her work live - every search, every source, every citation visible in real-time.
Start winning.
Start your 30-day trial for 299 CHF. Full platform access. Dedicated onboarding support.
Start Your TrialEvery RFP Makes Ziva Sharper
Ziva doesn't start from scratch. She carries your company knowledge, team preferences, and past wins into every session.
Knows your company. Every session.
Your company name, employee count, tone rules, and terminology - loaded into every session. Ziva never asks the same question twice.
Update answers by talking
'We now have 120 employees.' Ziva finds every relevant answer and proposes word-level diffs. You review before anything changes.
Ziva sees what your team does. In real time.
Steve uploads a file. Sarah approves a question. Ziva knows immediately - no refresh, no stale data.
Multiple people. Multiple Zivas.
Three team members and three Zivas on the same proposal. Every message shows who asked. Pick up where anyone left off.
Update the compliance section
Done. Updated 3 sections.
Add the new pricing table
Reference any file. Ziva reads it.
Type @ to mention workspace files. Ziva reads them in context and responds.
Can you check @security-policy.pdf and update section 3 based on @compliance-Q3.docx?
Know before you commit
Ziva reads the RFP and generates a go/no-go score: requirements, evaluation criteria, deadlines, and fit assessment. Before you commit 40 hours.
Every edit. Every version.
Every change creates a version. Preview, restore, or download any previous state in one click. Survives session restarts.
Teach once. Apply forever.
Define your proposal structure, formatting rules, or compliance checklists. Ziva follows them in every future session, for every team member.
Newer answers rank higher
Last quarter's security audit outranks last year's. When two answers match, Ziva picks the more recent one.
From onboarding to first win in one week
Send us your past work. We handle setup. You validate and ship.
Send us 2–3 past RFPs
Share completed proposals, questionnaires, or tenders you've already submitted. Any format. This is all we need to get started.
We build your library
Within 48 hours, your past answers, terminology, and compliance positions are loaded into Ziva. Your writing style and domain expertise, ready to go.
Test against a past win
Pick an RFP you already won. Run it through Ziva. Compare her draft to your original submission. See the quality before trusting her with new work.
Run your first live RFP
Point Ziva at a real RFP. First complete draft in hours. Review, adjust, submit.
Works with what you're already doing
Upload your documents. Get draft responses with citations. Export back to the original format.
4 tenders won in 3 months
From days to hours. Here's what our customers say.
In the early stages of startup, and particularly for us, we need to apply to a lot of grants. Zephior really helped us in scaling our applications, providing accurate, reliable answers. It was important for us to stay consistent, while keeping our information updated at all times. The most important part was the open discussions and flexibility of Tony to provide us with new features after our discussions in just a couple of weeks!
Your data stays yours
SOC 2 Type II audited. Database-per-tenant isolation. European hosting. Swiss option available.
Security by Design
Every layer of our infrastructure is built with security-first principles. Your data never leaves your control.
Passes your security review
SOC 2 Type II audited. Annual third-party verification of our security controls, policies, and procedures.
Your data never mixes with others
Database-per-tenant architecture. Your data is never shared or used to train public models.
Stays in Europe
All data processed and stored in European data centers. Swiss hosting available for FADP compliance.
Nothing stored. Nothing logged.
Zero data retention on AI services. Your prompts and responses are never stored or learned from.
GDPR & DORA ready
Full compliance with European data protection regulations and digital operational resilience requirements.
Control who sees what
Role-based access control. Team members only access the data and features they need.
Swiss sovereign option
100% Swiss infrastructure. Self-hosted MongoDB in Geneva, Swiss object storage, Swiss-only AI processing. Zero US company exposure.
Your data never leaves Switzerland
For organizations where FADP compliance isn't optional. Every byte stays on Swiss soil with zero US company exposure.
Dedicated instance with full-disk encryption. Your proposals and knowledge base stay encrypted on Swiss soil.
Swiss-hosted storage that never touches US infrastructure. Your RFP documents stay in Switzerland.
Generate responses without your prompts leaving Swiss jurisdiction. Zero US exposure.
Semantic search powered by Geneva-based AI. Your knowledge stays searchable and sovereign.
Built on open source AI
Your prompts and documents never leave Swiss borders. We use open-weight models that run entirely on Swiss infrastructure - no data sent to US AI providers.
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Partnering with Zephior
Join a growing ecosystem of enterprises transforming their procurement workflows. Whether you're a technology provider, consulting firm, or enterprise looking to scale your RFP capabilities, we offer flexible partnership models tailored to your goals.
Questions about Zephior?
Answers to common questions about our AI-powered proposal platform.
Your next RFP, done in hours.
Tony Kim
Founder & CEO
